How To Back Up Your Computer Files

Backing up your computer files is a simple process and can be partially or completely automated. Once set up, backup may take only minutes per day.



Download and install Syncback Freeware.

Plug in an external hard-drive or flash-drive.

Make a new profile


Open Syncback. Click on the New button to create a new profile.

A profile is an instruction to Syncback to back up a set of files from one location to another.

Enter a name


Make a name for the profile. I use (Q) to indicate the letter assigned to my external hard-drive. See Change Drive Letter for how to assign a permanent drive letter. This profile contains all files in My Documents. Then click Next.

Choose type of profile


This example will show just a straight backup so tick the Backup button. Then click Done.

Set Source folder


On the Profile Setup screen,

1. Click the folder icon next to the Source button.
2. Browse to My Documents on your C-drive.
3. Click OK.

Set Destination folder


1. Click the folder icon next to the Destination button.
2. Browse to your external drive and highlight it.
3. Then click Make New Folder and name the folder My Documents.
3. Click OK.

Profile setup


This is what your profile setup should look like now.

Decisions – Files


Make sure everything is right by clicking on Decisions – Files in the upper left hand menu.

What to do if the same file has been changed on Source and Destination


The top option is the backup default; Source overwrites Destination always. Source (computer) will overwrite the Destination (external drive).

What to do if a file exists on Source but not on Destination


This is a straight backup from your computer to an external drive so keep the default; Source (computer) copies to Destination (external drive).

What to do if a file exists on Destination but not on Source


The backup can delete any old files from the external drive that are no longer on your computer. For this choose the third option; Delete file from Destination. I believe if it hasn’t been modified within the last … days may be an option in the Pro version of Syncback only.

If you prefer to keep old versions of files, choose Do nothing.

Then click Apply and OK, and your options are set.

Confirm Simulation


The next window to open will ask if you want to perform a simulated run. Click Yes and it will run your profile as if and show you what is going to happen when you actually run it.

Continue Simulation


Continue Simulation until it’s finished and then click the Run button.

Run profiles


Create as many profiles as you need. Run them as often as you like. After the initial backup, Syncback will search for changes and only back up the changes.

Syncback will always show you a list of the changes it’s going to make before it makes them. If anything looks wrong with this backup preview, immediately abort the backup and find the problem in your profile setup before you come back and try again. Syncback will always do what you tell it to. You, on the other hand, can make mistakes.

Export profiles


For your convenience, you can select all profiles and Export them for future import.

Explore Syncback’s many other options including synchronization and scheduling.

Related Posts:

A Simple Backup Plan
File Backup & Sync
Syncback: File Backup Software

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